STRATEGIC PLANNING - SARATOGA SPRINGS

 General Information: Each committee shall be chaired by a member of the Board of Directors, who is  responsible for coordinating committee activities and reporting to the Board of Directors. The Board  Chairperson or Vice-Chairperson shall be a non-voting ex-officio member of the committee. Two  exceptions are Executive and Finance Committees whose general information is noted.  

Nutrition and Breastfeeding Committee 

Main Responsibilities: 

1. Support the nutrition and breastfeeding services of the NYS WIC Program 2. Provide input into Nutrition and Breastfeeding policies and procedures 

3. Identify, develop and make available nutrition and breastfeeding education materials to  membership  

Conference Committee 

Main Responsibilities:  

1. Plan, organize and implement the annual conference 

2. Evaluate conference outcomes, share with Board and provide recommendations for future  conferences 

Legislative/Public Policy Committee 

Main Responsibilities: 

1. Promote public awareness of new and existing federal and state legislation involving health  and nutrition and plan and support legislative education, political action 

2. Review state and federal legislation and guidelines that affect the WIC Program and develop  position papers for Board approval 

Consumer and Vendor Committee 

Main Responsibilities: 

1. Promote the rights and responsibilities of the WIC consumer  

2. Actively facilitate a positive relationship between local WIC agencies and  consumers and vendors to ensure maximum participation and the successful pursuit of the WIC Association’s mission to improve health for participants 

Board Development Committee 

Main Responsibilities:  

1. Provide direction and structure for Board process to ensure effective implementation of  Board priorities 

2. Review and update Board manual annually, with insertions throughout the year, and provide  Board training 

3. Develop Board policies and present to Board for review and approval

Finance and Fund Development Committee 

General Information: Committee shall be chaired by the Treasurer of the board of directors, who  is responsible for coordinating committee activities and reporting to the board of directors. The  board Chairperson or Vice-Chairperson shall be a non-voting ex-officio member of the  committee. 

Main Responsibilities: 

1. Prepare and monitor the annual budget for the fiscal year 

2. Review all contracts and Board expenditures 

3. Secure an independent consultant to conduct an annual audit  

4. Provide an outside accounting agency with the appropriate information in order to complete   a corporate tax return (990) for the end of each fiscal year 

5. Develop mechanism to involve the Board in fund raising activities 

Executive Committee 

General Information: The Executive Committee shall consist of the Chairperson, the Vice Chairperson, the Secretary and the Treasurer. 

Main Responsibilities: 

1. Oversee and manage the Board of Directors to ensure the mission of the WIC Association of  NYS is pursued 

2. Make emergency executive decision on behalf of the Board of Directors and report them to  the full Board at the next meeting or sooner if deemed necessary 

3. Assess the skills needed by the Board of Directors for an effective Board 

Membership Committee (ad hoc) 

Main Responsibilities: 

1. Review current practice and define membership categories and associated membership  benefits 

2. Develop and implement a recruitment plan for non-board members to join committees 3. Coordinate efforts with Marketing and Communication Committee to improve and  effectively communicate with membership base

Marketing and Communication Committee (ad hoc) 

Main Responsibilities: 

1. Collect and review all current materials that pertain to the WIC Association and the NYS WIC  Program. Recommend the use of above or the development of new culturally sensitive  materials to support the mission of the WIC Program 

2. Oversee communications including the improvement of the Association Website,  communication to Local Agencies, communication to the public, development and  publication, including the determination of person to write, create and edit an Association  Newsletter and determine methods of distribution 

3. Develop linkage between the WIC Association Website and other meaningful resources 4. Coordinate work with Membership Committee to improve and effectively communicate with  membership base

Bylaws and Nominating Committee (ad hoc) 

Main Responsibilities: 

1. Gather and review the credentials of nominations for open Board and Statewide positions 2. Prepare a ballot from the returned Board of Directors nomination forms and distribute to  board members for voting at the next face-to-face full Board meeting  

3. Prepare bylaw changes, as necessary, for vote at annual membership meeting